OCS Contact Manager for
Microsoft Office Communication server 2007
(OCSCM beta 1.0)
Installation and Usage Guide
December 2007
Contents:
Introduction
Product Overview
Release Goal
Product Scope
Installation
Prerequisites for Installation
Installation Instructions
User Guide
How to open OCS Contact Manager
Manage Contact List
Manage Contact List groups
Manage OCS user
1. Add new OCS user
2. Re-assign OCS User
3. Move OCS User
4. Delete OCS User
5. Search
Manage Unassigned Users
Manage configurations
Introduction
This document provides product overview and describes the installation and usage of OCSCM of Microsoft Office Communications Server 2007 and Microsoft Live Communications Server 2005.
This guide is intended for IT administrator who has knowledge of the basic concepts of Microsoft Office Communications Server 2007 or Microsoft Live Communications Server 2005.
OCSCM Beta is a free tool used by IT administrator to manage OCS users’ contacts list in an efficient and easy way. IT Administrator can assign, reassign contacts to any user, create new OCS User and find any contact easily and quickly. They can also send emails to all contact lists about new OCS User.
OCSCM Beta will enable IT administrator to manage operations related to OCS users to save IT stuff efforts and time, it provide the following operations :
1. Availability of Create OCS user (Active Directory user with live communication server option Enable).
2. Assign &Reassign contacts list to OCS user.
3. Delete any contact from all OCS users exist in Contact List.
4. Send Notification mail to all contacts (contact list users) about the new OCS user.
The following prerequisites must be fulfilled before you run OCSCM beta 1.0 installation.
Ø Microsoft Office Communications Server 2007(OCS) or Microsoft Live Communications Server 2005(LCS) installed and configured.
Ø Domain Controller and Active Directory.
Ø Microsoft Management Console 3.0 (MMC 3.0) installed.
Ø Microsoft .Net Framework 2.0
Note: Any one can use this tool should have Administrator Role.
Ø Download the OCSCM msi file from the OCSCM Site.
Ø Double-click the setup file. The Installation Wizard appears, to guide you through the installation. As shown in Figure 1.
Figure 1
- After the installation is complete, OCSCM appears in the list administration console snap-in.
- User must be local administrator and member of “Administrators" group to perform the installation.
Before you use OCSCM tool you should know that it is MMC 3.0 snap-in which considered as administrative tools that can used by IT administrators.
Note: MMC is a host for an administrative tool called a snap-in
To open OCSCM tool there are many ways
1. Click Start, click Programs, click OCS Contact Manager and open OCS Contact Manager.msc. As shown in Figure 2.
Figure 2
2. Click Start, click Run, and write OCSCM.msc then click OK. as shown in Figure 3
Figure3
3. Click on OCS Contact Manager.msc shortcut located in Desktop
OCSCM Main Window Content
1- Open OCSCM.
2- This is the Main Screen for rt OCSCM. As shown in Figure 4 You will have :
i) Contact List. It’s a public contact list that used to be applied to any OCS User. It contains groups and each group has its contacts.
ii) Unassigned Users. It shows all Active Directory users in the organization that not exist in contact list either Office Communication Server option enabled or not.
iii) Configuration. A set of configuration values used in sending notification mails.
Figure 4
1 - Add new group
1.1. Right click on Contact List node in the left pane.
1.2. Select New Group in the menu.
1.3. New Group Form will appears, enter group name and press Ok as shown in Figure 5.
Figure 5
1.4. Confirmation message appears to confirm that the adding process is completed successfully.
1.5. New group will be placed in the current Contact List.
Note: The new group will be created to all OCS Users in the Contact List after adding at least one OCS User in it.
2. Delete group
2.1. Expand Contact List node left pane.
2.2. Select a group from the current Contact List.
2.3. Right click on the selected group and select delete from the menu as shown in Figure 6
Figure 6
2.4. The specified group will be removed from all OCS users in the Contact List.
Note: only empty groups can be deleted, other groups which have contacts could not be removed until removing all its contacts.
1.1. Expand Contact List node in the left pane.
1.2. Right click on the group which you want to add a user in and choose New OCS user in the menu.
1.3. New OCS User form will appear.
1.4. Enter the required data for the new OCS user and then press Save button as shown in Figure 7
Figure 7
1.5. Confirmation message will appear to confirm the new OCS User process.
Note: After the process complete,
- New user is created in Active Directory.
- The new OCS User will be located in the selected group.
- The new OCS User will be added to all users exist in the Contact List.
2.1. Expand Contact List node in the left pane.
2.2. Expand the required OCS User group from the Contact List.
2.3. Right click on the user in the middle pane and select Reassign Contacts as shown in Figure 8.
Figure 8
2.4. A confirmation message appears with two choices “Yes” ” and “No ,click “Yes” OCSCM will reassign contact for OCS user
Note: In reassign operation all old contacts for this OCS User will be deleted and update his contacts with ones exist in the Contact List.
3.1. Expand Contact List node in the left pane.
3.2. Expand the required OCS User group from the Contact List.
3.3. Right click on the user in the middle pane and select Move to.
3.4. A new menu will appear contains the available groups.
3.5. Select a group from the list to move the selected OCS user on it as shown in Figure 9.
Figure 9
3.6. Confirmation message will appear confirms that the moving process is completed successfully.
3.7. OCS User will be moved to the new group in all OCS Users in the current Contact List.
Note: At least it should be more than one Group exist to use Move.
4.1. Expand Contact List node in the left pane.
4.2. Expand the required OCS User group from the Contact List.
4.3. Right click on the user in the middle pane and select Delete.
4.4. Confirmation message will appear asking you “are you sure you want to delete?”
4.5. Select yes to confirm the operation.
Note: Delete operation removes OCS User from all OCS Users’ contacts that exist in the Contact List and disable Office Communication Server option
5. OCS User5. Search
5.1. Right click on the Contact List node.
5.2. Choose Search from the menu the search form will appear.
5.3. Enter “Search Key Word” name and press find.
5.4. A search result appears containig all users according to the “Search Key Word” as shown in Figure 10
Figure 10
Description: It shows all enabled Active Directory users in organization that not exist in Ccontact List either Office Communication Server option enabled or not
1. In OCSCM main form choose Unassigned Users from the left pane as shown in figure 11.
Figure 11
2. In the middle pane choose any user from the list.
3. Right click on the user choose Assign, another menu appears containing the available groups as shown in Figure 12
Figure 12
3- Choose a group to the selected user.
4- A confirmation message will appear to confirm the assigning process success.
5- OCSCM will assign Contact List to the unassigned user and put him to the selected group in their Contact List.
1. Double click on the Configuration node, configuration items will appear in the middle pane as shown in Figure 13
Figure 13
2. Double click on the required item, Configuration form will appears.
3. Enter the new data in and press “OK”.
4. OCSCM will save data as shown in Figure 14
Figure 14
Note: The configuration values should be set correctly as it is used in notification mails that will be sent to users in case of assign or adding new OCS user.
|